Bill Pay & Bookkeeping Specialist

We’re Hiring: Bill Pay & Bookkeeping Specialist

? Location: Dallas, TX

Ready to Make an Impact Behind the Scenes?

Do you thrive on precision, organization, and maintaining accurate records? Are you skilled in QuickBooks and Bill.com, and able to juggle multiple tasks with confidentiality and accuracy? At Versant Capital Management, we support high-net-worth individuals and multi-generational families with comprehensive financial services. We’re seeking a trustworthy and detail-oriented Bill Pay & Bookkeeping Specialist to help manage day-to-day bill payment activities and accurate and timely reporting.

What We Do

Versant is a multi-family office serving high-net-worth individuals and multi-generational families with a holistic approach. Our services go beyond wealth management and investment portfolio management—we integrate tax planning, estate and legacy planning, liquidity and exit planning, retirement planning, family governance and education, risk management, lifestyle/household concierge services, and more.

What You’ll Do

As our Bill Pay & Bookkeeping Specialist, you’ll work closely with advisors and client service staff to ensure timely, accurate bill payment and financial recordkeeping on behalf of our clients. You’ll provide key support for audits, tax preparation, budgeting, and day-to-day cash management.

Key Responsibilities

• Bill Payment Administration – Invoice review, approval workflows, payment scheduling, and vendor communications via Bill.com
• Bookkeeping – Maintain accurate, up-to-date records in QuickBooks; reconcile bank and credit card statements monthly
• Reporting & Reconciliation – Prepare monthly, quarterly, and annual financial reports; track and categorize expenses for proper allocation and budgeting
• Compliance & Documentation – Maintain vendor lists and W-9s for 1099 prep; monitor cash flow and flag unusual or high-value transactions
• Collaboration – Coordinate with client service teams to support tax and audit processes
• Discretion & Integrity – Handle sensitive financial information with discretion and confidentiality
• Special Projects – Help with special projects and ad hoc reporting

What We’re Looking For

You’ll thrive in this role if you’re a proactive problem-solver with strong technical. Precision, integrity, and professionalism are key.

Ideal Candidates Will Have:

• 3+ years of experience in bookkeeping, bill pay, or accounting (family office or HNW experience a plus)
• Proficiency in QuickBooks and Bill.com (required)
• Strong understanding of accounting principles and expense categorization
• Exceptional attention to detail and accuracy
• Ability to manage multiple accounts and tasks concurrently
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and integrity
• Ability to work independently and manage time effectively
• Bachelor’s degree in accounting, finance, or related field preferred (but not required)

Why Versant?

We’re more than a multi-family office; we’re a collaborative team committed to service, integrity, and people-first solutions. We believe in empowering both our clients and our team.

What You Can Expect

• Competitive salary based on experience and qualifications
• Discretionary bonuses and incentive compensation
• Generous PTO and paid sick time
• Paid holidays
• Paid health, dental, and vision insurance
• Paid short- and long-term disability insurance
• Paid parental leave
• 401(k) and profit sharing
• Tuition reimbursement for professional development
• Matching gift charitable donation program
• Paid covered parking
• Team retreats, professional events, and firm-sponsored outings

This Is More Than a Job—It’s a Career with Purpose

If you’re ready to support a high-performing team and make a difference for the families we serve, we’d love to hear from you.

Next Steps

Apply by sending your resume and cover letter to connected@versantcm.com

? Location: Dallas, TX